Sysero · Client onboarding

Compliance 360

Every onboarding check. One workflow. One record.

Onboarding clients and matters in a modern law firm is like herding cats.

Conflicts, ID, engagement letters, PEPs and sanctions, Companies House, adverse media, beneficial ownership — each bought separately, run somewhere else and chased by someone else. Evidence scatters across inboxes and folders while onboarding drags on for weeks and AML, SRA and GDPR obligations pile up.

Sysero Compliance 360 herds your compliance cats: every check in one customisable workflow, every result in one auditable record, monitored from a single Compliance Dashboard.

Cartoon sheriff lassoing a cat: 'Used to take a whole posse. Now it's just me and the agents.'

The workflow

Client & Matter Details — client info, matter definition, legal team

Individual checks

  1. 1Internal Conflicts Check
  2. 2ID Verification
  3. 3Letter of Engagement signing
  4. 4PEPs & Sanctions

Organisation checks

  1. 1Companies House Check
  2. 2PSC PEPs & Sanctions
  3. 3Organisation Financial Analysis
  4. 4Adverse Media

╲ Both paths converge ╱

Customisable Risk Assessment
Approve / Reject
File

One record per client · full audit log · saved to your DMS

Checks included

  1. 01

    Internal conflicts check

    Similarity matching against existing clients and matters; view and register conflicts from the dashboard.

  2. 02

    ID verification

    Requests sent by email, no app required; ID document PDFs land in the single record.

  3. 03

    Letter of engagement signing

    Emailed for signature with no separate signing app; signed letters filed automatically.

  4. 04

    PEPs, sanctions & enforcement

    Checks run and recorded into the single record.

  5. 05

    Companies House check

    Company details and PSCs retrieved and stored.

  6. 06

    Adverse media

    Media report created automatically and stored.

  7. 07

    Financial analysis

    Company financials reviewed and evidenced alongside the beneficial chain of ownership.

Benefits

80%

less administration time

40%

lower cost than separate applications

  • Onboarding time cut from days to minutes
  • Proven audit log to meet AML regulations
  • Personal data cleansing to meet GDPR
  • Single record to simplify SRA and future FCA audits
  • Integrates with DMS systems to save compliance documents
  • Integrates with Microsoft Copilot and Anthropic Claude

Conflicts checking & data providers

Every provider writes into one compliance record.

Sysero sends company and individual details for automated checking. Results are processed by LLMs into PDF reports, added to the Sysero record, and indexed for search and interrogation by AI harnesses.

  • Companies House

    UBOs and PSCs · AI-extracted financial data

  • OpenSanctions.org

    PEPs and sanctions lists

  • Sysero IDV

    AI-extracted verification · Engagement letter signing

  • Sysero Adverse Media

    FATF web screening · AI-extracted report

  • Sysero Conflicts

    Checks previous matters · AI-extracted matching

  • D&Boptional

    Global Data Blocks integrated directly into the process

  • Other checksoptional

    World-Check, Dow Jones, Moody’s · Thirdfort, SmartSearch, Credas

Sysero Workflow & Automation

Single compliance record

Dashboard · audit log · DMS

Bring your own broker contracts, or use Sysero’s. Either way the results land in the same record and the same audit log — no re-keying, no separate portal logins.

Four levels of conflicts checking

Adopted in the order that suits the firm. Each level builds on the one below it.

  1. Level 1

    Daily email

    Daily email to staff with today’s matters — staff check and add conflict details.

  2. Level 2

    Sysero Conflicts

    Data warehouse of AI-extracted entity information from the firm’s PMS. Fuzzy matching of PSCs on new matters against previous matters.

  3. Level 3

    UK

    Sysero Beneficial Chain of Ownership

    Daily-updated warehouse of UK PSCs that identifies whether a PSC beneficially owns other UK companies, with a report of potential issues.

  4. Level 4

    Global

    D&B Ownership Insights

    D&B’s global database, updated daily, identifies whether a PSC beneficially owns companies worldwide.

Chain of ownership

Companies own companies. Compliance 360 keeps walking the chain until it reaches real people — including offshore holdings where the data provider covers them.

Worked example

  1. Redcliffe Trading Ltd — owned 100% by a company

  2. Redcliffe Holdings Ltd — owned 76% by a company

  3. Marisol Capital SARL — owned 60% by a person

  4. A. Marisol — PSC identified — screened

Full ownership chain evidenced. Every company, every PSC and every check filed in the single record, with an exception report on anything that needs a human decision.

See Compliance 360 on your own mattersExplore Knowledge 360
“We implemented Sysero 1.0 for our KYC/KYB processes eight years ago. Sysero worked closely with our compliance team to transform a paper-based process into a fully functioning solution within six weeks. The release of Sysero 3.0, together with their enthusiasm for MCP, reflects a continued commitment to excellence in both product development and customer service.”

David Hymers

IT Director, Wedlake Bell · 450 active users

“When I joined Wallace, one of my first projects was to implement a Sysero client onboarding risk assessment process. The Sysero team went above and beyond, and the platform’s flexibility to customise, continually improve and add new processes has helped me drive positive change within this law firm.”

Michelle Watts-Curnow

Head of Risk and Compliance, Wallace · 60 active users